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Project Preparation Support Consultants for Ministry of Village Priority Projects

Closing Date

8 August 2025

Project Preparation Support Consultants for Ministry of Village Priority Projects

Introduction

The Terms of Reference for a team of six individual consultants who will provide intensive, specialized technical support to the Ministry of Village and Development of Disadvantaged Regions are delineated in this document. The team will be accountable for the comprehensive preparation of two national priority projects: the "Smart Warehouse and Rural Logistic System Development through Digitalization" and the "Village Infrastructure Sustainable Initiatives (VISI) for Food Security."

The consultants will collaborate as a cohesive team for a six-month period to generate all essential analytical work and documentation, including comprehensive Feasibility Studies, to guarantee that the projects satisfy the funding approval requirements of the government and IsDB. The consultants will be working closely under the direction and supervision of Ministry of Village and IsDB.

Team Composition and Structure

Level	Position Title	Area of Focus / Project
Senior Specialist	Senior Technical Specialist	Rural Economic and Infrastructure for Food System Productivity Support
Senior Specialist	Senior Technical Specialist	Smart Warehouse & Rural Logistic
Specialist	Project Development Specialist	Village Institution and Rural Area Development
Specialist	Project Development Specialist	Economic and Finance Development in Disadvantage Region
Analyst	Project Officer	Programme Management
Analyst	Project Officer	Programme Management

Deliverables

The consultant team will be jointly responsible for the following integrated outputs:

Consolidated Inception Report: A comprehensive report that covers the team's comprehension of the projects, a consolidated work plan, methodology, risk assessment, and an initial stakeholder analysis.
A comprehensive feasibility study for the VISI project, which includes technical, institutional, economic, financial, and social and environmental feasibility, is a bankable document.
Comprehensive Feasibility Study for Smart Warehouse Project: A bankable document that incorporates technical, institutional, economic, financial, and social and environmental feasibility.
Joint Funding Submission Report: A comprehensive report that contains all the requisite inputs, data, and justifications for the Government of Indonesia's official submission for foreign funding.
Technical Working Papers: A collection of comprehensive technical papers from each specialist that are the analytical foundation of the Feasibility Studies.
Workshop and Consultation Reports for Stakeholders: Minutes and summary reports from the most significant technical workshops and consultation meetings that were conducted during the assignment.

Individual Terms of Reference
1. Senior Technical Specialists (2 Positions)

Rural Economic and Infrastructure for Food System Productivity Specialist

Key Responsibilities:

- Assess the current state of Rural Economic and Infrastructure for Support Food System Productivity in the target districts.
- Identify key constraints and opportunities for improving food production, processing, storage, transporting (connectivity) and distribution.
- Design specific project activities related to:
- Improving agricultural productivity through the adoption of modern farming techniques and appropriate technologies.
- Strengthening post-harvest management practices to reduce food loss and improve quality.
- Developing village-level food processing and storage facilities.
- Linking rural producers to markets through improved infrastructure and market information systems.
- Develop a detailed implementation plan for the food system components of the project.
- Provide technical input to the project's Monitoring and Evaluation (M&E) framework.
- Work in coordination with DG Village Development and Empowerment (PDP), MoV

Qualifications and Experiences:

- Education: Advanced degree (master’s preferred) in a relevant field such as Economic Finance-Business, Agriculture Economic, Development Studies or related field.
- Experience: A minimum of 8 years for master’s degree and/or 15 years for bachelor’s degree of professional experience on rural development projects with focus on food security and agriculture value chains.
- Proven track record of leading the technical preparation of complex infrastructure or technology projects, preferably financed by international financial institutions.
- Strong understanding of sustainable economic and infrastructure for support food system productivity and market access for rural communities
- In-depth knowledge of international best practices, standards, and innovative approaches in their field.
- Strong leadership, coordination, and report-writing skills.

Projected Outputs:

- Lead authorship of the Feasibility Study for Village Infrastructure Sustainable Initiatives (VISI) Project.
- A comprehensive Technical Working Paper on the design, specifications, and implementation plan for their assigned project.
- Assessment report on rural economic and infrastructure for support food system productivity in the target districts.
- Detailed design of project activities related to food production, processing, storage, transporting (connectivity) and distribution.
- Detailed cost estimates (Bill of Quantities) for all technical components.
- Substantive contributions to the Consolidated Inception Report and the Joint Report for Funding Submission.
Smart Warehouse & Rural Logistics Specialist

Key Responsibilities:

- Lead the overall technical design and feasibility assessment for their assigned priority project and lead authorship of the technical sections of the Feasibility Study for their assigned project.
- Oversee the development of detailed technical specifications for all project components (e.g., rural infrastructure, digital architecture, IoT integration, warehouse facilities).
- Conduct detailed assessments of existing rural logistics infrastructure and warehousing facilities.
- Design smart warehouse layouts and specifications, integrating IoT technologies for optimized management.
- Develop strategies for improving rural supply chain efficiency, reducing post-harvest losses, and enhancing distribution networks.
- Advise on the selection and implementation of appropriate technologies for warehouse management and logistics tracking.
- Develop training programs for local personnel on smart warehouse operations and logistics management.
- Work in coordination with DG Development of Disadvantage Region (PPDT) , MoV

Qualifications and Experiences

- Education: Advanced degree (master’s preferred) in a relevant field such as Civil Engineering, Agricultural Engineering, Information Technology, Supply Chain Management, or a related discipline.
- Experience: A minimum of 8 years for master’s degree and/or 15 years for bachelor’s degree of professional experience in designing and implementing large-scale development projects in their respective fields.
- Strong knowledge of IoT technologies and their application in warehouse management.
- Proven track record of leading the technical preparation of complex infrastructure or technology projects, preferably financed by international financial institutions.
- In-depth knowledge of international best practices, standards, and innovative approaches in their field.
- Strong leadership, coordination, and report-writing skills.

Projected Outputs:

- Lead authorship of the Feasibility Study for Smart Warehouse and Rural Logistic Project.
- A comprehensive Technical Working Paper on the design, specifications, and implementation plan for their assigned project.
- Detailed cost estimates (Bill of Quantities) for all technical components.
- Substantive contributions to the Consolidated Inception Report and the Joint Report for Funding Submission.

1. Project Development Specialists (2 Positions)
Village Institution and Rural Area Development Specialist

Key Responsibilities:

- Develop strategies for community mobilization, stakeholder engagement, and village and rural area institutional capacity building.
- Assess the current capacity of BUMDes, cooperatives, and farmer groups in the target districts. Including to identify their strengths, weaknesses, opportunities, and threats (SWOT analysis).
- Develop a strategy for promoting collaboration between village institutions and other stakeholders, such as government agencies, NGOs, and the private sector.
- Provide technical input to the project's Monitoring and Evaluation (M&E) framework.
- Design sustainable models for project implementation, governance, and the long-term operation and maintenance of project assets.
- Conduct comprehensive social, economic, and financial analyses, including cost-benefit analysis financial modelling, and calculation of key indicators
- Develop frameworks for social safeguards, gender inclusion, and community empowerment.
- Take lead authorship of the relevant chapters (Institutional, Social, Economic, Financial) across the Feasibility Studies.
- Work in coordination with DG Village Development and Empowerment (PDP), MoV

Qualifications and Experiences

- Education: Advanced degree (master’s preferred) in Sociology, Economic, Law and/or Public Policy Studies, Development Studies, or other related fields
- Experience: A minimum of 8 years for master’s degree and/or 15 years for bachelor’s degree of professional experience in the preparation and analysis of development projects.
- Demonstrated expertise in institutional analysis, community development, and social safeguards (for the Institutional Specialist) or in economic and financial analysis, including cost-benefit analysis and financial modeling (for the Economic Specialist).
- Strong understanding of BUMDes, cooperatives, and farmer groups.
- Strong analytical and quantitative skills.
- Experience with projects funded by international financial institutions is required.
- Excellent report-writing and communication skills.

Projected Outputs:

- Analysis of economic activities and needs in targeted rural communities.
- Strategies for integrating local producers and MSMEs into the logistics network.
- Capacity building programs for entrepreneurship and business management.
- Assessment report on the potential for increased economic productivity.
- Technical Working Papers on Economic and Financial Analysis and Sustainability Models.
- A comprehensive Capacity Building Plan and detailed financial projection models for both projects.

Village Economic Development Specialist

Key Responsibilities:

- Develop strategies for enhancing village economic growth through improved logistics systems, focusing on increasing market access and supporting local enterprises.
- Analyse the economic activities and needs of rural communities.
- Develop strategies for integrating local producers and MSMEs into the smart warehouse and logistics network.
- Identify opportunities for value-added processing and local manufacturing within the rural logistics system.
- Develop programs for capacity building in entrepreneurship, business management, and market access.
- Assess the potential for increased economic productivity and competitiveness in rural industries.
- Design sustainable models for project implementation, governance, and the long-term operation and maintenance of project assets.
- Conduct comprehensive social, economic, and financial analyses, including cost-benefit analysis financial modeling, and calculation of key indicators
- Develop frameworks for social safeguards, gender inclusion, and community empowerment.
- Take lead authorship of the relevant chapters (Institutional, Social, Economic, Financial) across the Feasibility Studies.
- Work in coordination with DG Development of Disadvantage Region (PPDT), MoV

Qualifications and Experiences

- Education: Advanced degree (master’s preferred) in Economics business and/or finance, Development Studies, or other related fields (Business Administration)
- Experience: A minimum of 8 years for master’s degree and/or 15 years for bachelor’s degree of professional experience in the preparation and analysis of development projects.
- Strong analytical and quantitative skills.
- Experience with projects funded by international financial institutions is required.
- Excellent report-writing and communication skills.

Projected Outputs:

- Analysis of economic activities and needs in targeted rural communities.
- Strategies for integrating local producers and MSMEs into the logistics network.
- Capacity building programs for entrepreneurship and business management.
- Assessment report on the potential for increased economic productivity.
- Technical Working Papers on Economic and Financial Analysis and Sustainability Models.
- A comprehensive Capacity Building Plan and detailed financial projection models for both projects.

1. Project Officer (2 Positions)

Focus Area: To provide analytical and project management support, ensuring the project design report aligns with project goals and is completed efficiently. Work in coordination with DG Development of Disadvantage Region (PPDT) and DG Village Development and Empowerment (PDP), MoV

Key Responsibilities:

- Collect, manage, analyze, and compile all necessary quantitative and qualitative data to support the development of all reports and deliverables.
- Conduct reviews of relevant policies, regulations, and development plans to inform project design.
- Utilize tools for spatial analysis, mapping, and data visualization.
- Provide direct support to all specialists by preparing data sets, charts, maps, and statistical inputs.
- Take lead responsibility for drafting, formatting, and consolidating all team reports (Inception Report, Feasibility Studies, etc.) to ensure consistency and quality.
- Organize, document, and report on all stakeholder workshops, meetings, and consultations.

Qualifications and Experiences

- Education: University degree (Bachelor’s required) in a relevant field such as Development Studies, Law, Public Administration/Policy, Economics, Geography, Forestry or Information Management.
- Experience: A minimum of 3 years of relevant professional experience supporting development projects or in a research/analytical role.
- Strong skills in data collection, management, and analysis (both quantitative and qualitative).
- High proficiency in office software and data analysis tools.
- Excellent organizational skills and experience in compiling and editing complex technical documents.
- Ability to work effectively in a team and support multiple senior experts.

Projected Outputs:

- A comprehensive project database with all collected baseline data.
- A data visualizations for analysis and inclusion in reports.
- Lead role in the compilation and editing of all joint team deliverables.
- A complete record of policy reviews and stakeholder consultation minutes.
- Presentations and briefing notes for meetings.

Timeline of Key outputs delivery

Interested candidates are invited to submit their curriculum vitae (CV) to RHIndonesia@isdb.org no later than Friday, 08 August 2025.

Documents

TOR MoV Consultant_FINAL_JUL.docx40.29 KB

Individual Consultant for The Development of Social Infrastructure Project Proposal

Closing Date

25 July 2025

Title: Individual Consultant for The Development of Social Infrastructure Project Proposal
Department: Regional Hub Indonesia
Reports To: Operations Team Leader
Corporate Objectives: Supporting the Government of Indonesia’s Strategic Education Sector Goals
Proposed Budget: Subject to internal approval

Duration of work: 100 man-days within 15 months (starting August 2025)

Background

Indonesia has a new government administration, with a renewed focus on food security, water security, and energy security. Besides that, the new government under President Prabowo Subianto and Vice President Gibran Rakabuming Raka has set 8 aspirations outlined in the Asta Cita (President and Vice President’s vision) to be implemented over the next 5 years (2024-2029) to contribute to the economic growth target of 8% and 0% poverty rate. The eight missions are as follows: (i. Strengthen Pancasila ideology, democracy, and human rights; ii. Enhance national defense and promote independence through food, energy, and water sovereignty, creative economy, green economy, and blue economy; iii. Increase quality employment, encourage entrepreneurship, develop creative industries and continue infrastructure development; iv. Strengthen human resource development, science, technology, education, health, sports achievements, gender equality, and vii. empower women, youth, and people with disabilities; v. Continue down streaming and industrialization to increase domestic added value; vi. Develop from villages upwards to ensure economic equity and eradicate poverty; vii. Strengthen political, legal, and bureaucratic reforms, as well as corruption and drug eradication; viii. foster harmonious coexistence with the environment, nature, and culture, and enhance religious tolerance for a just and prosperous society).

Considering the importance and priority of implementation of an education transformation agenda, the Islamic Development Bank (IsDB) Regional Hub Indonesia (RH-I) has completed the development and implementation IND0168 and IND1008 projects, which encompassed 10 State Universities.

Following the success of our partnership with the Government of Indonesia in education sector, the Islamic Development Bank (IsDB) plan to develop a sound Project Proposal to ensure the Education Projects with high quality at entry, which will smoothen the Bluebook/Greenbook inclusion process as well as IsDB internal foras. Among the list of Social Infrastructures that will be developed, the State Universities, Islamic Universities and Islamic Schools are within the SI pipeline.

Objectives

The proposed Individual Consultant (IC) will focus in Project Preparatory Activities to lay a strong foundation for the project preparation. The core components of these activities include:

Project Feasibility Analysis:

This activity involves conducting comprehensive assessments to develop or assist development of the technical, financial, economic, and environmental viability of the proposed education projects. The Project Feasibility Study for GoI purposes and PPR-PAD (Project Appraisal Document) for IsDB internal approval procedures, will identify potential challenges and provide solutions to ensure that the project is sustainable, impactful, and aligned with global best practices in education development. This includes but is not limited to desk review, compilation of the project related data from Project Unit, such as the preliminary engineering design, estimates of the civil work and equipment cost components, the training and other soft component related needs of the Projects and incorporating these into Feasibility Studies, Readiness Criteria and PAD.

Stakeholder Engagement:

The IC will facilitate structured engagement with key stakeholders, including government ministries, education professionals, development partners, and civil society organizations. This process will ensure alignment among all relevant parties, secure broad-based support, and address any concerns that could impede progress. Effective stakeholder engagement is vital for fostering collaboration, minimizing risks, and enhancing the project’s overall success.

Development of a Comprehensive Implementation Roadmap:

A detailed and actionable roadmap will be designed to guide the project from its preparatory phases through to execution. This roadmap will outline critical milestones, timelines, resource allocation, and coordination mechanisms to ensure timely and efficient implementation. It will serve as a strategic document to keep the project aligned with its objectives and national priorities.

Inclusion to the Bluebook/Greenbook

The IC will support the project inclusion to the Bluebook/Greenbook and subsequent internal approvals required for the IsDB to finance the Project.

The establishment of the Project Preparatory Documents demonstrates IsDB’s commitment to supporting Indonesia in achieving its human development and education sector goals through capacity building, strategic planning, and infrastructure development. By focusing on these preparatory activities, the Technical Assistance aims to ensure that the SI Project Development is not only technically sound but also aligned with Indonesia's broader development goals, including improving access to better quality of education , achieving the global standard.

Scope of Work

The Proposed Technical Assistance (TA) activities for the development of SI Projects under the Project Preparation Facility (PPF) are designed to ensure a robust, well-informed, and strategic approach to project planning. These activities will comprehensively address the needs and challenges of the development project, laying a strong foundation for its successful execution. The key components of the scope of work include:

1. Literature and Desk Review

Conduct an in-depth review of existing policies, strategic plans, and guidelines relevant to educational Infrastructure, the education and broader national development goals.
Analyze historical and current data on universities/schools centers operational performance, capacity, and service delivery to identify trends, gaps, and opportunities.
Examine international benchmarks and best practices in educational infrastructure development to inform project design and ensure alignment with global standards.
Assess relevant sectoral reports, including Indonesia's national education strategy, demographic educational surveys, and related policy documents, to provide contextual insights.

2. Stakeholder Consultations

Organize and facilitate targeted consultations with key stakeholders, including government ministries, Social Infrastructures management and staff, education professionals, civil society organizations, and development partners.
Conduct workshops, interviews, and focus group discussions to gather diverse perspectives, identify needs, and build a shared vision for the project.
Map stakeholders to understand their roles, responsibilities, and potential contributions to the project, ensuring effective collaboration and coordination.
Document stakeholder inputs to ensure transparency and use the feedback to refine project objectives and strategies.

3. Feasibility Study

Perform a comprehensive feasibility analysis to assess the technical, financial, environmental, and social viability of the Educational Infrastructure development project.
Technical Analysis: Evaluate the existing infrastructure, capacity, and service delivery models, identifying areas for improvement and expansion.
Financial Analysis: Develop cost estimates, financial models, and funding strategies to ensure the project's financial sustainability.
Environmental and Social Analysis: Conduct environmental impact assessments and social safeguards studies to ensure compliance with national and international standards, including those of the Islamic Development Bank (IsDB).
Identify potential risks and propose mitigation measures to ensure smooth project implementation.

4. Roadmap Development

Prepare a comprehensive and actionable roadmap that outlines the critical steps for project implementation.
Define key milestones, timelines, and measurable targets to track progress and ensure accountability.
Develop detailed action plans for each phase of the project, including pre-construction, construction, and operational stages.
Incorporate mechanisms for continuous monitoring, evaluation, and reporting to maintain alignment with project goals and objectives.

5. Recommendations

Develop strategic policy recommendations to support the sustainable development and modernization of the Educational Infrastructure.
Address critical areas such as education financing, workforce development, infrastructure management, and service delivery optimization.
Align recommendations with national education priorities, including sustainable development goals (SDGs).
Provide guidance on integrating the Social Infrastructure Project with broader education sector reforms and initiatives.

Outcome

The completion of these activities will result in a well-structured, evidence-based framework for the Educational development project. The outputs will ensure that the project is technically feasible, financially viable, socially inclusive, and environmentally sustainable, paving the way for its successful inclusion in Indonesia’s Bluebook, Greenbook and subsequent implementation. This comprehensive scope of work underscores the commitment to developing Educational Infrastructure into a world-class education standard that supports Indonesia's human development sector.

Expected Deliverables

The key cost items and deliverables for this works include:

No.	Key Aspects of the Deliverables	Duration
(man-days)
1	Country and Sectoral Analysis	10
2	Sector, institutional, legislation and governmental framework	10
3	Support to preliminary Technical Studies and Engineering Designs	20
4	Project Design and Alternative Analysis as per the : Indonesia Readiness Criteria Template IsDB PPR & PAD Templates	40
5	Finalization of Readiness Criteria and PAD as per the outputs of the technical workshops such as Appraisal Workshop and Operation Team’s feedbacks	10
6	Project Reporting and Conclusion	10
7	Overall Report Writing and Synthesis	-
	Total Estimated Budget

Qualifications

Educational Background: Master’s degree in education, Engineering, Finance, Public Policy, or a related field.
Experience: Minimum of 10 years in preparing project feasibility, planning, and execution, preferably in social infrastructure with MDBs/donors.
Skills: Strong analytical, communication, report writing and project management capabilities.

Budget and cost estimate:

The budget for this policy study will cover the expenses of the individual consultant related to data collection, research, consultations, report writing and presentation of findings as outlined above.

Reporting and Supervision

The IC will report directly to Operations Team Leader, Regional Hub Indonesia, and coordinate closely with relevant government agencies, including the Ministry of Higher Education Science and Technology, Ministry of Manpower, Bappenas and the Ministry of Finance. Regular progress updates will be submitted, and all deliverables will undergo review and approval before final submission.

Interested candidates are invited to submit their curriculum vitae (CV) to RHIndonesia@isdb.org no later than Friday, 25 July 2025.

Documents

Terms of Reference - Individual Consultant for SI (Education) ver2.docx47.53 KB

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